Build financial control into your AP process with  SAP VIM 

For many organisations, SAP Vendor Invoice Management (VIM)  becomes relevant when growth, manual work or a SAP move forces a rethink of the AP process. 

From there, implementation choices that reflect your AP process determine whether VIM drives predictability and automation or becomes another system people work around. 

Talk to a VIM expert

Our SAP VIM expertise is trusted by

Beaulieu customer
Movu customer

Signs your AP process needs a stronger foundation

face
Your AP team can’t keep up

Invoice volumes grow, but productivity doesn’t. Too many invoices still require manual handling, which keeps the number of invoices per FTE low and puts constant pressure on AP teams.

Late payments start hurting supplier relationships

Manual handling, missing data and slow approvals delay invoice processing and payments.  That makes it harder to control DPO, triggers supplier follow-ups and slowly damages trust and reputation.

You lack a clear view of how your AP process actually works

Invoices move through different paths, exceptions are handled ad hoc and responsibilities aren’t always clear. Without a shared view of how the process runs day to day, it’s hard to design a scalable and automated setup.

Why SAP VIM (Vendor Invoice Management)

SAP VIM is designed to bring structure and control to invoice processing within SAP. Using predefined rules, roles and actions, it automates how invoices move from receipt to posting and approval. Because VIM works natively inside SAP, it follows the same governance and process logic as the rest of your financial landscape.

At the same time, VIM is only as strong as the foundation it’s built on. Get those basics right, and VIM becomes a stable platform that supports your AP and Finance teams with clear rules, control and automation they can trust.

Let’s start your VIM journey

SAP VIM is the right solution for organisations that..

Are growing and need standardised AP processes
Are migrating to SAP and want a native AP solution
Care about reducing workload of their AP teams

By implementing VIM properly, we got the workload back under control. This allowed us to successfully phase out two external consultants.

Ben Sadones
CFO

Read the full case

A clean core approach to VIM implementation

VIM implementations are often seen as complex and heavily customised. In most cases, that complexity isn’t necessary. Our implementation approach starts from a clean core. Because we know VIM inside out, we rely on standard functionality wherever possible and make deliberate choices when extensions are needed. This keeps implementations manageable, scalable and easier to maintain as your organisation grows.

We start with design workshops to understand what you want to achieve with VIM. Together with the people working in the process every day, we look at how invoices flow today, where decisions are made and where friction occurs.

To avoid abstract discussions, we work from a basic, standard VIM setup from the start. This allows us to make processes tangible during the workshops, adjust flows on the spot and immediately test assumptions against reality.

After design, the processes defined together with your teams are implemented in VIM. The build phase is organised in line with the project context, with review moments to validate progress and make adjustments where needed.

We focus on enabling internal key users, who understand the context and have credibility with their colleagues. Training is organised in a hybrid format, combining webinars, live interactive sessions and documentation. Users can follow along in the system, ask questions in real time and build confidence step by step.

Before go-live, we validate the solution together with your teams through user acceptance testing (UAT). We walk through the full invoice flow end to end in a test environment, side by side with key users. Questions and issues are addressed on the spot, turning testing into a learning moment rather than a checklist exercise.

Considering a VIM implementation or preparing for the next step in your AP process? Sander and the Sollitics team are happy to think along and help you decide on a clear next step. Leave your details and we’ll get in touch shortly.

Talk to a VIM expert

Have questions about improving your VIM setup or where to focus first?  Our team will help you explore the options and help you define a clear way forward. Leave your details and we’ll get in touch shortly. 

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